PO-FPP Submission

PO-FPP Submission

How to submit a Project Outline

The PO submission must be done via the EURIPIDES²/PENTA project Zone only.

After deciding which Cluster that the project will be submitted under (General Guidelines), the first stage for a consortium consists of responding to a Call for a "Project Outline" (PO). The PO must give a short overview of a project, mainly describing the project goals, innovation, targeted business impact and consortium. For the criteria that need to be fulfilled in a PO, see the General Guidelines section of this website. For co-labelled project submissions, reasons must be provided during the initial project submission as to why this approach has been selected.

The PO is a critical step, as it will be used by the technical experts and Public Authorities for the pre-selection of proposals and for general information exchange within the PENTA and/or EURIPIDES² organisations. It is therefore strongly recommended that project partners contact their respective Public Authority to ensure that they meet national criteria for a submission. The intent is to be able to make an initial selection among the different submitted ideas, while keeping the workload of consortia to a minimum.

Submitting a Project Outline

Submitting a PO consists of three parts:

  1. Provision of administrative proposal information via the PENTA/EURIPIDES² Project Zone
  2. Provision of a textual description of the content of your proposal in a "PO Annex"; template which also needs to be uploaded to the PENTA/EURIPIDES² Project Zone
  3. Merging the two components into a final submission

The PO Annex template (including guidelines), together with tutorials and support materials covering PO submission can be downloaded from the Call documents page.

Please ensure that you use the correct template for a PENTA, EURIPIDES² or co-labelled project submission.

PENTA /EURIPIDES² team members are available to assist you throughout the submission process

PO Evaluation

PENTA PO’s are evaluated by the PENTA Technical Expert Group, the AENEAS Management Committee and the PENTA Public Authorities based on the guidance given in the PENTA PO Annex template and National Authority funding procedures.

EURIPIDES² PO’s are evaluated by the Technical and Evaluation Committee based on the guidance given in the EURIPIDES² PO Annex template and National Authority funding procedures.

PENTA/EURIPIDES² co-labelled PO’s are evaluated by a joint technical expert and Public Authority process based on the on the guidance given in the PENTA/EURIPIDES² PO Annex template and National Authority funding procedures.

Projects invited to submit a Full Project Proposal (FPP) will receive a list of recommendations and improvements in order to assist in the preparation of a high quality FPP.

Deadline to submit your PO: 28th February 2020 before 17:00 (CET)

How to submit a Full Project Proposal

Consortia with an approved Project Outline (PO) are invited to submit a Full Project Proposal (FPP). The FPP must detail the project content and describe the project plan and how the project will be executed and managed. Special attention should be paid to the recommendations and improvements made in the PO evaluation report from both the technical experts and Public Authorities.

While preparing the FPP, consortia are strongly encouraged to keep in touch with the Public Authorities in all participating countries in order to ensure that your proposal fits within each country's priorities and funding rules. For contact details, go to the funding page.

Submitting an FPP

Submitting an FPP consists of three parts:

  1. Provision of administrative information via the PENTA/EURIPIDES² Project Zone
  2. Provision of (an updated) textual description of the content of your proposal in an "FPP Annex" template which also needs to be uploaded to the Project Zone (different Annex documents are available for PENTA, EURIPIDES² or co-labelled PENTA/EURIPIDES² submissions)
  3. For PENTA projects, completion of an AENEAS membership application or PENTA Declaration of Acceptance.
    For EURIPIDES² projects, completion of the EURIPIDES² Declaration of Acceptance - AnnexB.
     

The FPP Annex template (including guidelines), together with tutorials and support materials covering FPP submission can be downloaded from the Call documents page. Please ensure that you use the correct template for a PENTA, EURIPIDES² or co-labelled project submission.

PENTA/EURIPIDES² team members are available to assist you throughout the submission process

FPP Evaluation

PENTA FPP’s are evaluated by the PENTA Technical Expert Group, the AENEAS Management Committee and the PENTA Public Authorities based on the guidance given in the FPP Annex and National Authority funding procedures.

EURIPIDES² FPP’s are evaluated by the Technical and Evaluation Committee and the EURIPIDES² Public Authorities based on the guidance given in the FPP Annex and National Authority funding procedures.

EURIPIDES²/PENTA co-labelled FPP’s are evaluated by a joint technical expert and Public Authority process based on the guidance given in the FPP Annex and National Authority funding procedures.

Labelling and Funding

After the FPP evaluation processes have been completed joint meetings between the Public Authorities and the AENEAS-EURIPIDES² management teams will agree which projects should be given the EUREKA label and subsequently funded.

After Labelling

During the first year of the project, a Project Consortium Agreement (PCA) must be signed by all partners. This details the co-operation between the project partners (contractors and subcontractors, where applicable) and addresses important issues, such as IP. For some Public Authorities, the PCA - signed by all partners - is a prerequisite for funding.

See the Call documents page for a Model PCA. For EURIPIDES² Model PCA, please also go to the Call documents.

Partners must apply for funding to their National Public Authorities. The PENTA and/or EURIPIDES² label is endorsed by all EUREKA Member Countries and financial support can be provided according to national funding procedures; for more information go to the funding page

Deadline for submitting your FPP: 20th May 2020